Why do we need Project Documents?


The purpose of developing and maintaining project documents is to initially help define the project and form a basis for ongoing management and assessment of its overall success.

From a PRINCE2 perspective, the documents developed during the Starting Up and Initiating stages (for example, the Project Initiation Document/PID) have three primary uses:

  • Ensure that the project has a sound basis before asking the Project Board to make any major commitment to the project
  • Act as a base against which the Project Board and Project Manager can assess progress, issues and ongoing viability questions
  • Provide a single source of reference about the project so that people joining the ‘temporary organisation’ can quickly and easily find out what the project is about and how it is being managed

Project planning is extremely important, as it is a not only a means of identifying the tasks required throughout the life of a project, but…

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